Job Description:

Reporting directly to Program Manager, this position will serve primarily as the Planning Manager within the PMO team of the Program and also as a documentation specialist and controller
Planning Manager duties include mainly felicitating updates from the various team members, maintenance and update of project plan, preparing and submission of the progress reports, and maintaining all PMO documents like RAID, Action and Delay logs. To succeed in this role, the individual should be experienced with using MS Project Plan (planning and scheduling tool), excellent written and verbal communication skills, time management and extensive collaboration with external and internal teams to deliver results on deadlines.

Key Responsibilities:

• Works very closely with the Program Manager, and attends most review meetings with the program manager.
• Responsible for development and maintaining the project plan weekly
• Develops detailed project plan & WBS per stream as required
• Obtains agreement on the plan and dates from all stakeholders – partners
• Assists Program Manager in updating and managing internal stakeholders
• Provides the approved plan to all project team members, and Planning support and coordination Manager for on-going maintenance
• Obtains daily/weekly status update from Site supervisors, site implementation manager, and/or Delivery Manager and reports to Program Manager
• Prepares the weekly progress status reports and fortnightly management review reports
• Responsible for maintaining, updating and submitting the RAID log , and Delay log,
• Develops the weekly status update (Planned vs Actual) to the Steering Committee members
• Prepares the Minutes the Meeting of the weekly status review meetings
• As a documentation specialist and controller, will be responsible for preparing one-time process documents and distributing to other project members to ensure reporting and process consistency


Qualifications and Skills Required
• 5+ years experience as a planning and scheduling manager within a PMO for a complex project
• Ability to perform under time pressure
• Excellent and advanced skills in using MS Office including MS Project
• Excellent written and verbal communication skills
• Understands Project Management and is training in Project Management
• Should have prepared project plans and documents